Legal-Compliant labor management system development and enhancement services

• Probation contracts are tailored for each employee group (management, specialists, technical staff, support staff, etc.) and for each specific position, ensuring suitability for the nature of the work and compliance with legal requirements.

• Labor contract templates are developed for each job title and level within the company, fully reflecting the rights and obligations of both parties as well as the working conditions.

• Detailed job descriptions are created for each position, serving as the basis for recruitment, performance evaluation, and employee training.

An internal document required by law that clearly defines the principles, conduct, working hours, and disciplinary measures applicable to employees during their employment with the company, including:

• Working hours – rest breaks – overtime: Adapted to each group (office, factory, outdoor labor).

• Rules on conduct, dress code, asset usage, information security, alcohol restrictions, and personal device usage during working hours.

• Prohibited acts and corresponding disciplinary actions: Such as lateness, unauthorized absences, failure to comply with safety regulations, or breaches of professional ethics.

• Principles and procedures for disciplinary actions: Ensuring compliance with the law, fairness, dialogue, and proper documentation.

• Regulations on asset protection, occupational safety, fire prevention, workplace hygiene, and personal data protection.

Under the law, any violation not recorded in the Labor Regulations cannot be used as grounds for disciplinary action, making this document especially important.

Collective Labor Agreement (CLA)

A written agreement between the employer and the collective of employees (usually through the Trade Union) that stipulates working conditions, rights, and obligations of both parties, including:

• Provisions more favorable than current law: Such as additional leave days, allowances, holiday bonuses, hardship support, maternity benefits, and improved working conditions.

• Regulations on working hours, rest periods, overtime, and shift arrangements tailored to the company’s specific production needs.

• Agreed policies on salaries, bonuses, allowances, and other benefits between the company and employee representatives.

• Mutual commitments on job security, workplace safety, training, and improvement of the working environment.

• Mechanisms for supervision, dialogue, and labor dispute resolution based on negotiation and cooperation.

• Procedures for signing, registering with state authorities, and enforcing the agreement in accordance with the law.

Labor Contract Termination Process & Applicable Form Set

Develop a detailed process for terminating labor contracts (LCs), applicable to all scenarios of ending an employment relationship, including: unilateral termination, restructuring or technological changes, contract expiration, mutual agreement, suspension, and other specific situations.

Provide a complete set of standard forms for each case (notices, decisions, minutes, settlement records, etc.), ensuring legal compliance, ease of use, and minimized risk of disputes.

Occupational Safety Regulations & Safety Handbook

A document specifying principles, requirements, and detailed guidelines for ensuring occupational safety for all employees across the company, including:

• General provisions on occupational safety and hygiene: Applicable to all employees and any individuals working within the production area.

• Detailed guidance by job position or high-risk area: Such as machine operators, port cargo inspectors, drivers, technical staff, etc.

• Provision and use of personal protective equipment (PPE): Standards by position, issuance timelines, and maintenance responsibilities.

• Accident prevention principles and prohibited acts: Including misuse of equipment, violation of technical procedures, or unauthorized operation of machinery.

• Emergency response procedures: Covering first aid, incident reporting, record keeping, and investigation of causes.

• Forms of handling occupational safety violations: From reminders and retraining to disciplinary actions.

• Position-specific Safety Handbooks: Concise, practical materials are issued to each employee upon onboarding and during periodic training.

Salary Scales and Tables

A document that establishes the company’s wage structure by employee group and position, designed to:

• Clearly define salary groups and grades for each category—office, production, drivers/inspectors—ensuring internal fairness and transparency in payroll.

• Serve as a basis for calculating Personal Income Tax (PIT) and Social Insurance (SI) by distinguishing taxable salary components, exempt items, and allowances excluded from SI contributions as per regulations.

• Apply flexible pay methods—hourly, daily, piece-rate, or shift-based—to suit the specific characteristics of each job category.

• Integrate automated data from attendance and performance records for accurate and time-efficient payroll processing.

• From the foundation for salary reviews, grade promotions, and payroll budget control on a monthly, quarterly, or yearly basis.

Support audits and official explanations to tax and social insurance authorities when verification of wage policies is required.