Job Description – Administrative Receptionist
Roles & Responsibilities
- Administrative and Office Management: Oversee and ensure the smooth operation of all office activities, including handling paperwork, documents, and internal administrative procedures.
- Communication Handling: Receive and coordinate phone calls, faxes, and emails; manage incoming and outgoing correspondence.
- Records and Document Management: Systematically and securely store and manage files, documents, and service contracts.
- Office Equipment Management: Manage office supplies and equipment (computers, printers, photocopiers, etc.), ensuring their efficient use and timely maintenance.
- Purchasing and Service Management: Contact and order goods and services from suppliers, manage the incoming goods inspection process, and control quotations and contracts with suppliers.
- Human Resources Information Management: Update and manage information on partners, collaborators, interns, and legal interns, and monitor other HR records.
- HR Documentation and Procedures: Create and manage documents related to company policies and HR procedures.
- Employee Activities: Plan annual trips, arrange accommodation and transportation for company employees on business trips, and manage related expenses.
- Business Planning: Assist in participating and implementing the company’s business, communication, and development strategies when required.
- Data Management and Storage: Backup and update relevant files and data during the work process, ensuring that the storage and management of information for all employees is carried out in accordance with regulations.
- Company Events: Assist in preparing and organizing internal and external company events.
- Website and Communication Channels Management: Responsible for managing the operation, preparing and posting information, articles, and publications on the company’s website and other communication channels.
- Other Tasks: Perform other tasks as assigned by the company.
Requirements
- Education: Diploma or above in Business Administration, Law, or Administration – Human Resources.
- Experience: No experience required.
- Skills:
- Proactive, honest, responsible, and highly self-disciplined work attitude.
- Good communication skills, proactive and flexible work.
- Proficiency in office software, especially Microsoft Office.
- Effective time management skills.
- Good English communication skills (all four skills).
- Appearance: Pleasant appearance, height from 1m58 and above.
Benefit
- Training and Development: Participate in training and guidance on management skills through the process of performing actual work tasks at the company.
- Salary and Bonus: Rewarded based on individual performance.
Working Time & Location:
- Working Time: Mon to Fri, 8:00 am – 17:30 pm
- Working Location: CDLAF Law Firm, 7th floor, Phuong Tower, 46-48 Hai Ba Trung St., Ben Nghe Ward, District 1, HCMC
Application Requirements:
- CV: In Vietnamese or English.
- Scanned copies of transcripts and relevant certificates.
Contact information:
- Contact person: Ms. Thuy Dung (Jenny)
- Contact number: (+84) 909 668 216
- Email: info@cdlaf.vn