Careers

Administrative Receptionist

Job Description – Administrative Receptionist

Roles & Responsibilities

  • Administrative and Office Management: Oversee and ensure the smooth operation of all office activities, including handling paperwork, documents, and internal administrative procedures.
  • Communication Handling: Receive and coordinate phone calls, faxes, and emails; manage incoming and outgoing correspondence.
  • Records and Document Management: Systematically and securely store and manage files, documents, and service contracts.
  • Office Equipment Management: Manage office supplies and equipment (computers, printers, photocopiers, etc.), ensuring their efficient use and timely maintenance.
  • Purchasing and Service Management: Contact and order goods and services from suppliers, manage the incoming goods inspection process, and control quotations and contracts with suppliers.
  • Human Resources Information Management: Update and manage information on partners, collaborators, interns, and legal interns, and monitor other HR records.
  • HR Documentation and Procedures: Create and manage documents related to company policies and HR procedures.
  • Employee Activities: Plan annual trips, arrange accommodation and transportation for company employees on business trips, and manage related expenses.
  • Business Planning: Assist in participating and implementing the company’s business, communication, and development strategies when required.
  • Data Management and Storage: Backup and update relevant files and data during the work process, ensuring that the storage and management of information for all employees is carried out in accordance with regulations.
  • Company Events: Assist in preparing and organizing internal and external company events.
  • Website and Communication Channels Management: Responsible for managing the operation, preparing and posting information, articles, and publications on the company’s website and other communication channels.
  • Other Tasks: Perform other tasks as assigned by the company.

Requirements

  • Education: Diploma or above in Business Administration, Law, or Administration – Human Resources.
  • Experience: No experience required.
  • Skills:
    • Proactive, honest, responsible, and highly self-disciplined work attitude.
    • Good communication skills, proactive and flexible work.
    • Proficiency in office software, especially Microsoft Office.
    • Effective time management skills.
    • Good English communication skills (all four skills).
  • Appearance: Pleasant appearance, height from 1m58 and above.

 Benefit

  • Training and Development: Participate in training and guidance on management skills through the process of performing actual work tasks at the company.
  • Salary and Bonus: Rewarded based on individual performance.

Working Time & Location:

  • Working Time: Mon to Fri, 8:00 am – 17:30 pm
  • Working Location: CDLAF Law Firm, 7th floor, Phuong Tower, 46-48 Hai Ba Trung St., Ben Nghe Ward, District 1, HCMC

Application Requirements:

  • CV: In Vietnamese or English.
  • Scanned copies of transcripts and relevant certificates.

Contact information:

  • Contact person: Ms. Thuy Dung (Jenny)
  • Contact number: (+84) 909 668 216
  • Email: info@cdlaf.vn
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