Job Description – Administrative Receptionist

Roles & Responsibilities

• Administrative and Office Management: Oversee and ensure the smooth operation of all office activities, including handling paperwork, documents, and internal administrative procedures.
• Communication Handling: Receive and coordinate phone calls, faxes, and emails; manage incoming and outgoing correspondence.
• Records and Document Management: Systematically and securely store and manage files, documents, and service contracts.
• Office Equipment Management: Manage office supplies and equipment (computers, printers, photocopiers, etc.), ensuring their efficient use and timely maintenance.
• Purchasing and Service Management: Contact and order goods and services from suppliers, manage the incoming goods inspection process, and control quotations and contracts with suppliers.
• Human Resources Information Management: Update and manage information on partners, collaborators, interns, and legal interns, and monitor other HR records.
• HR Documentation and Procedures: Create and manage documents related to company policies and HR procedures.
• Employee Activities: Plan annual trips, arrange accommodation and transportation for company employees on business trips, and manage related expenses.
• Business Planning: Assist in participating and implementing the company’s business, communication, and development strategies when required.
• Data Management and Storage: Backup and update relevant files and data during the work process, ensuring that the storage and management of information for all employees is carried out in accordance with regulations.
• Company Events: Assist in preparing and organizing internal and external company events.
• Website and Communication Channels Management: Responsible for managing the operation, preparing and posting information, articles, and publications on the company’s website and other communication channels.
• Other Tasks: Perform other tasks as assigned by the company.

Requirements

• Education: Diploma or above in Business Administration, Law, or Administration – Human Resources.
• Experience: No experience required.
• Skills:
  • Proactive, honest, responsible, and highly self-disciplined work attitude.
  • Good communication skills, proactive and flexible work.
  • Proficiency in office software, especially Microsoft Office.
  • Effective time management skills.
  • Good English communication skills (all four skills).
• Appearance: Pleasant appearance, height from 1m58 and above.

 Benefit

• Training and Development: Participate in training and guidance on management skills through the process of performing actual work tasks at the company.
• Salary and Bonus: Rewarded based on individual performance.

Working Time & Location:

• Working Time: Mon to Fri, 8:00 am – 17:30 pm
• Working Location: CDLAF Law Firm, R7.01, TMS Building 172 Hai Ba Trung Street, Da Kao Ward, District 1, HCMC

• CV: In Vietnamese or English.
• Scanned copies of transcripts and relevant certificates.

Contact information:

• Contact person: Ms. Thuy Dung (Daisy)
• Contact number: (+84) 906 820 340
• Email: info@cdlaf.vn