Personal Data

Personal Data

Personal Data Services – Comprehensive Compliance Solutions by CDLAF

In the context of Decree No. 13/2023/NĐ-CP having come into force and the Personal Data Protection Law being finalized, enterprises — particularly  FDI enterprises , multinational corporations, and organizations with large-scale data processing operations — are now subject to mandatory and stringent compliance requirements under Vietnam’s personal data protection laws.

CDLAF provides a comprehensive Personal Data Services system, supporting enterprises from the assessment phase through to the implementation of policies, technical measures, internal training, and legal compliance assurance, including:

1. Personal Data Compliance Status Assessment

• Conduct a comprehensive review of all categories of personal data collected, used, stored, or shared by the organization.
• Prepare internal and third-party data flow mapping (data flow mapping) — clearly specifying the entities responsible for the collection, processing, transfer, and storage of personal data.
• Inspect data storage systems, access control mechanisms, and software in use, and assess the current level of security.
• Evaluate the awareness and responsibilities of personnel involved in personal data processing.
• Record instances of non-compliance and identify potential legal risks — from unauthorized access to the absence of valid legal bases for processing.

2. Development of Data Protection Policy and Framework

• Draft or update the Personal Data Protection Policy in accordance with legal requirements and the organization’s actual operations.
• Design or revise internal procedures (SOPs) for all stages of data collection, processing, sharing, and deletion.
• Establish procedures for responding to data subjects’ requests: access, withdrawal of consent, rectification, and complaints.
• Establish data retention periods and set principles for data classification to ensure appropriate processing.
• Clearly assign roles and responsibilities among departments, and appoint or designate DPOs or internal contact points in charge of data matters.

3. Implementation of Technical and Organizational Measures

• Establish data access control mechanisms: role-based access permissions, multi-factor authentication, and access log recording.
• Apply encryption measures for sensitive data both at rest and in transit.
• Install endpoint security software, anti-malware solutions, and set up secure backup systems.
• Implement data minimization techniques and anonymization where identifiable information is not required.
• Conduct regular security audits to identify technical vulnerabilities or operational non-compliance.

4. Training and Capacity Building on Personal Data Management

• Develop internal training materials, data protection handbooks, instructional videos, or specialized FAQs.
• Organize onboarding training for new employees and conduct regular quarterly or annual training programs.
• Provide specialized training for departments with high levels of data exposure, such as HR, IT, marketing, and customer service.
• Simulate real-world scenarios, such as data breaches or improper access requests, to test staff awareness and response readiness.
• Measure training outcomes through short assessments or internal evaluations.

5. Legal Compliance Advisory and Legal Documentation Support

• Review and ensure that all data processing activities have a clear legal basis: consent, contracts, legal obligations, or other grounds as prescribed by law.
• Draft or revise legal documents, including confidentiality clauses in employment contracts, outsourcing agreements, and Data Processing Agreements (DPAs) with partners.
• Standardize privacy notices, consent forms, and internal documentation related to personal data.
• Provide legal advice on handling specific situations such as data breaches, data subject complaints, or inspections by regulatory authorities.
• Ensure compliance in parallel with other applicable laws, such as the Cybersecurity Law and the GDPR (where international factors are involved).

6. Conducting Personal Data Impact Assessment (DPIA)

• Prepare a complete impact assessment dossier in accordance with Form No. 4 issued under Decree 13.
• Analyze all processing activities to identify potential risks affecting the rights and legitimate interests of data subjects.
• Propose risk mitigation measures, control mechanisms, and privacy protection solutions.
• Applicable to enterprises engaging in the processing of sensitive data, large-scale data operations, high-tech activities, or automated decision-making.

7. Advisory and Preparation of Cross-Border Personal Data Transfer Assessment Dossier

• Identify legal conditions for lawful data transfer in accordance with Vietnamese regulations.
• Prepare the cross-border data transfer impact assessment dossier following Form No. 5 .
• Assist enterprises in submitting the dossier to the Ministry of Public Security, monitoring feedback, and providing updates or amendments as required.
• Advise on integrating cross-border data transfer provisions intoDPAs, SCCs, or internal policies to meet international legal inspection requirements.

Why choose CDLAF?

• A team of lawyers with in-depth knowledge of Vietnamese law and international standards such as GDPR, APPI, and LGPD
• Proven experience supporting FDI enterprises, multinational corporations, banks, technology firms, and e-commerce businesses
• Practical, flexible, and easily implementable solutions tailored to each organizational model

Contact CDLAF to develop a personal data compliance system suited to your organization’s scale and industry.